Wendi/Michelle:

Mal and I are still trying to figure out how much coordination we want between the application forms and ASM itself.

On one hand it would be incredibly useful to have the application forms create an ASM entry for a person and then add themselves to that persons' ASM entry and notify us into OTRS. On the other hand it makes both of us very nervous to allow members of the public to directly imput data (in any form) into ASM, which is our primary data source about everything.

As it is, it's very difficult to get human beings (our coordinators) to enter data in properly and take care of the data. Our worry is that, while a coordinator may know that "Karen Gundy-Burlett" in ASM and "Karen Burlett" submitting an application are the same woman, the application forms will make no such distinction. How many duplicate ASM entries might we end up with? And with duplicate entries, which of the two incorrect data points is the "more" correct one once we notice it?

So far I really like the idea of automating entry from the application form into ASM but I'm being held back by my concerns over data integrity (primarily) and security of giving the app write-access (secondarily). Having the app email itself to our OTRS queue and then having a real person handle the app seems like the best way to go right now, but I could be convinced otherwise.

Wendi Whitcomb wrote:

Hi All:

Michelle sent me the following email with regards to the Adoption Form. Also note Michelle wants to amend the text in the current PDF form--and subsequently the online form.

The easiest thing would be if it could somehow be attached to ASM. I hope that is what you mean by "capture it as a pdf, submit to our database"? Would the process of submitting it also create an entry in ASM of the person's name? ASM doesn't deal with pdf's as such, but it does store them.

I can do this without any problems--provided the fields exist for entering the data and I have CRUD rights (Create, Retrieve, Update, Delete) to the database. I am more than willing to run a sample test against the test ASM DB. I will of course strip html from the fields, dissallow access of code from outside the site, etc) before submitting to the database. But is there some way of notifying the coordinators of a new entry or should we email an announcement to check the db. If we email to check the db--are there flags for new entries? Suggestions--comments

W. R. Whitcomb

Sr. Systems Engineer

ZoZo Engineering/Manufacturing

400 Spear Street, Suite 105

San Francisco, CA 94105

Telephone: (415)227-4450

FAX: (415)227-9698
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